In 2017, the University Systems of Georgia implemented guidelines and expectations for the safety and security of non-instructional programs that serves non-student minors on all college campuses under the USG umbrella.
Georgia State University operates or hosts a variety of camps, clinics, after-school programs, classes, and activities that bring predominantly non-student minors onto campus. The University finds great educational value in these activities and the activities are central to the University’s outreach to our community. The University considers the safety and well-being of these non-student minors while on campus immensely important. Accordingly, this Programs Serving Non-Student Minors Policy sets forth certain operational standards for the activities described, in compliance with the Board of Regents of the University System of Georgia Policy 6.9 (“Programs Serving Minors”).
The policy applies to academic camps, athletic camps, after-school programs, workshops, licensed child-care facilities, conferences and similar activities that involve the custody and care of non-student minors that are hosted or sponsored by the University.
The University defines two types of programs to which the policy applies – a Hosted Program and a Sponsored Program. The University also provides a number of exceptions to the policy. The types of programs and exceptions are outlined below.
The Office of Safety & Risk Management maintains a registry of authorized Programs at the University. Any Program serving non-student minors must register annually with the Georgia State University Office of Safety & Risk Management. By registering, each Program certifies that it has met the requirements of the registry for their program type, and therefore is authorized to operate for the year.
Each Hosted Program must enter into a Facility Use Agreement or License Agreement on an approved University form. The Hosted Program will be responsible for:
Each University Sponsored Program will certify that it has properly considered the factors listed below and will supply related documentation showing compliance with the policy to the Office of Safety and Risk Management.
Screening/background checks for staff and volunteers
Supervision ratios/Number of Participants
Safety and security planning
Response protocols for injury, illness, participant misconduct and staff misconduct
Overnight housing plans, if applicable
Various participation requirement forms, as applicable
Licensing requirements of state and federal agencies (or exemption from such licensing requirements)