15 Workshops and Institutes
Nearly 2,000 of those individuals will be under age 18.
In 2017, the University Systems of Georgia implemented guidelines and expectations for the safety and security of non-instructional programs that serves non-student minors on all college campuses under the USG umbrella.
Georgia State University operates or hosts a variety of camps, clinics, after-school programs, classes, and activities that bring predominantly non-student minors onto campus. The University finds great educational value in these activities and the activities are central to the University’s outreach to our community. The University considers the safety and well-being of these non-student minors while on campus immensely important. Accordingly, this Programs Serving Non-Student Minors Policy sets forth certain operational standards for the activities described, in compliance with the Board of Regents of the University System of Georgia Policy 6.9 (“Programs Serving Minors”).
The policy applies to academic camps, athletic camps, after-school programs, workshops, licensed child-care facilities, conferences and similar activities that involve the custody and care of non-student minors that are hosted or sponsored by the University.
The University defines two types of programs to which the policy applies - a Hosted Program and a Sponsored Program. The University also provides a number of exceptions to the policy. The types of programs and exceptions are outlined below.
The Office of Safety & Risk Management maintains a registry of authorized Programs at the University. Any Program serving non-student minors must register annually with the Georgia State University Office of Safety & Risk Management. By registering, each Program certifies that it has met the requirements of the registry for their program type, and therefore is authorized to operate for the year.
Each Hosted Program must enter into a Facility Use Agreement or License Agreement on an approved University form. The Hosted Program will be responsible for:
Registering annually with the Office of Safety & Risk Management
Completing an annual training with the Office of Safety & Risk Management
Completing a Facility Use Agreement or License Agreement with the University
Facility Use Agreements must be submitted to the Office of Legal Affairs for approval and signed by an authorized University signatory.
Adhering to the requirements for screening and background investigations of staff and volunteers, training, and minimum insurance requirements as outlined in the agreement.
Each University Sponsored Program will certify that it has properly considered the factors listed below and will supply related documentation showing compliance with the policy to the Office of Safety and Risk Management.
Training requirements
Screening/background checks for staff and volunteers
Supervision ratios/Number of Participants
Safety and security planning
Response protocols for injury, illness, participant misconduct and staff misconduct
Transportation plans
Overnight housing plans, if applicable
Various participation requirement forms, as applicable
Licensing requirements of state and federal agencies (or exemption from such licensing requirements)
Complete Screening/background checks for faculty, staff, and volunteers
Complete the Volunteer Registration Form and Agreement (as needed)
Establish Policies and Procedures to Address Participant Safety & Security
Including, but not limited to:
Supervision ratios to the Number of Participants
Attendance/Authorized Pick Up/Drop Off & Pick Up Procedures
Safety and security planning - facility needs, emergency notifications, inclement weather
Response protocols for injury, illness, participant misconduct and staff misconduct
Reporting any injury, illness, or other incident to the Office of Safety & Risk Management
Ensure Participant Completion of the Participant Forms
To be completed by the parent or legal guardian:
Medical Information Form and Authorization for Medical Care
Authorization to Administer Medication
Participant Code of Conduct
Participant Pick-Up Authorization
Media, Photo & Video Release Form