Activating a Candidate as an Employee

The following documents must be completed and submitted to the HR Office before a candidate can be activated as a GSU employee:

1. New Faculty Appointment Record.  This is sent to the Candidate from the College HR Office with the offer letter.  The Candidate should complete the form, sign it and mail it to the College HR Office in the envelope provided.
2. NOTE: The faculty hiring packet must be completed and returned to the UNIVERSITY HR Office as directed at the end of the packet. Please do not have the candidate submit hire packets directly to College HR as this will only further delay new hire processing.
3. The new faculty member must initiate the online I-9 form on or before their first day of work. It is the responsibility of the new employee to provide verification ID to University HR before their third day of work.
4. New Hire ePAF  (initiated by Department)

Timeline for submitting new hire ePAF:

All new hire ePAFs must be received by University HR at least 10 business days prior to the next scheduled faculty payroll in order for the new employee to be included in that payroll.

To allow for processing,  the department must submit the new hire ePAF to the College HR Office at least 12 business days prior to the next scheduled payroll.  This provides Administrative Services the standard 48 hour turnaround time for document processing.

NOTE: Any errors in your ePAF or submitted documents can cause a delay in processing.

Process for Terminating Faculty:

A terminating ePAF must be initiated and submitted by the department any time a regular faculty or limited-term faculty ends his or her employment with the College/University.  The terminating ePAF notifies Payroll to remove the employee from payroll and generates important employee benefits information notification.  All ePAFs must be received by University HR at least 10 business days prior to the next scheduled faculty payroll in order for the employee to be removed from that payroll.

To allow for processing,  the department must submit the new hire ePAF to the HR Officer at least 12 business days prior to the next scheduled payroll.  This provides Administrative Services the standard 48 hour turnaround time for document processing.

NOTE: Any errors in your ePAF or submitted documents can cause a delay in processing.