Thinking about planning a workshop?
Consider these elements as you begin planning
How many days will your workshop be?
Who is your target audience?
What elements will be in your workshop? Think about guest artists, clinics, lectures, performances or showings.
What will your workshop offer that no other workshop has?
Office Of Educational Outreach
Planning any event takes time, effort and collaboration. The Office of Educational Outreach strives to provide potential students and community members with positive and enlightening experiences on our campus. It’s about more than what they learn – it’s about the whole experience from start to finish.
Every event is different and there’s no prescribed or exact timeline. The resources included here are a general reference and are modified based on an event’s specific needs and details. Each event should have their own personality while maintaining a world-class presentation of Georgia State University and the College of the Arts.
Use these tools to help clarify your plans, establish a timetable, create a budget, coordinate your event, and plan for its success.
10 to 8 Months
8 to 6 Months
6 to 4 Months
4 to 2 Months
Budgets should include all expected expenses. Provide a list of expected expenses, including:
- Faculty Payments
- Guest Artist Payments
- Graduate Assistant Extra Pay
- Promotional Giveaways (binders, t-shirts, pencils, etc)
- Facility Rental
Budgets should also include all expected sources of income. Provide a list of expected income, including:
- Participant Fees
- Departmental Funding
The Office Of Educational Outreach seeks to create workshops that are fully self-funded and should not rely on departmental funding or yearly grants. A balanced budget covers all the associated expenses and can sustain growth and financial stability.
Workshops hosted by the Office of Educational Outreach are expected to consider the safety and security of any and all workshop participants. The university requires any event that works with non-student minors to comply with the policy for Programs Serving Non-Student Minors. Each program is different, and may have different expectations and procedures.