Educational Outreach is the primary events management team for the College of the Arts, fully producing educational workshops, conference and institutes open to the community and benefitting our student body.  Creative students of all ages connect with Educational Outreach’s workshops and institutes to advance their learning and appreciation for the arts. Our workshops and conferences serve public school students and teachers, undergraduate and graduate level students, community members and professional artists through innovative programming.  These programs feature “hands-on” experiences alongside renowned guest artists and critically acclaimed artist-faculty at Georgia State.  Educational Outreach combines support of the arts with event management into one dynamic work environment creating experiences that participants will never forget.

RESPONSIBILITIES:

The Administrative Coordinator is responsible to provide administrative and financial management support to the Office of Educational Outreach.  The Educational Outreach Office plans 10 – 15 workshops and institutes each year. Responsibilities include, but are not limited to:

• Assist in planning and executing special events, such as conferences and workshops by scheduling room reservations, maintaining records and files and providing on-site event support.
• Assist with financial records by coordinating the payment of invoices, preparing financial reports, and monitoring expenditures.
• Implement departmental and university policies and procedures and monitor compliance with said policies.
• Oversee event registration, update and distribute event information through regular promotion and communications.
• Ensure smooth office workflow through routine administrative tasks, such as drafting correspondence, responding to general emails and phone calls, processing forms, ordering supplies, and accurately maintaining departmental databases.

 Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

Bachelor’s degree and one year administrative experience, or a high school diploma or GED and five years administrative experience, or a combination of education and related experience.

Preferred Hiring Qualifications

• Previous experience in an administrative coordinator position
• Strong interpersonal skills and excellent written and oral communication
• An ability to work independently while managing multiple projects and meeting deadlines
• Strong attention to detail and high level of accuracy

Salary : $30,000 – $41,000

Job Type: Full Time (Benefits Eligible)

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:
•    A complete and accurate GSU application
•    Cover letter
•    Resume

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

About Georgia State University

Georgia State University, an enterprising public research university in Atlanta, GA, is a national leader in graduating students from diverse backgrounds. U.S. News & World Report has named Georgia State the 2nd most innovative university in the country based on our visionary approach to student success. Founded in 1913, it is one of the University System of Georgia’s four research universities. It is also the largest institution of higher education based in Georgia and is in the top 10 in the nation with a total student population of approximately 54,000 including approximately 33,000 graduate and undergraduate students at the main campus downtown. Georgia State offers a challenging academic environment that emphasizes research and practical experience across the curriculum and has more than 50 nationally and internationally ranked programs.

The College of the Arts offers top degree programs in art, music, film, theatre and more. The college connects the students with the Atlanta’s thriving arts scene and booming film and music industries. Through the college’s partnerships with the city’s cultural organizations, students combine their craft with training in entrepreneurship and the latest digital technologies to ensure dynamic, successful careers. Established in 2016, the college includes the three schools, Ernest G. Welch School of Art & Design, School of Film, Media & Theatre, School of Music, as well as the Dean’s Office, Office of Educational Outreach, COTA Tech, and the Rialto Center for the Arts.